HOW IT WORKS
Approve the sources. Evoke does the rest.
When someone leaves, what only they knew leaves too. Evoke captures it from the sources you approve, checks it with them, and hands it on with the evidence attached.
THE PROBLEM
A handover is usually a folder, a rushed call, and a hope that nothing important was missed
APPROVED SOURCES
3 approved
Slack
#cs-team, #accounts
Google Drive
Account plans
HubSpot
Sarah's accounts
Direct messages
excluded
Personal drives
excluded
SCOPE
0 sources approved
APPROVED SOURCES
3 approved
Slack
#cs-team, #accounts
Google Drive
Account plans
HubSpot
Sarah's accounts
Direct messages
excluded
Personal drives
excluded
SCOPE
0 sources approved
Pick what Evoke can see
Connect the channels, folders and records that matter for the role, and nothing else. Evoke reads only what you switch on, and it can never touch a direct message, because it never asks for the permission that would let it.
You see the full scope before anything runs, and so does the person handing over.
what evoke found
12
Open commitments
9
Gaps to ask about
2
Sources disagree
Northwind renewal terms were never written down
Gap
Nobody else runs the monthly usage report
Gap
Priya is the real contact, not the one listed
Confirmed
Renewal deadline is 30 September
Confirmed
what evoke found
12
Open commitments
9
Gaps to ask about
2
Sources disagree
Northwind renewal terms were never written down
Gap
Nobody else runs the monthly usage report
Gap
Priya is the real contact, not the one listed
Confirmed
Renewal deadline is 30 September
Confirmed
Evoke finds what was never written down
From the approved sources, Evoke builds a picture of what the role handles, decides and owns. Then it surfaces the gaps: the commitment with no owner, the deadline only one person knew, the two sources that disagree.
This is the part a leaving checklist always misses, because nobody writes down what they assume everyone knows.
GAP SESSION · SARAH CHEN
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Your account plan says the Northwind renewal is on track, but a Slack thread mentions an unresolved security review. Which is right?
The review is real. It slips unless Priya signs off before August 10
Captured · Northwind renewal
Blocker: Priya's sign-off Deadline: August 10
Awaiting Sarah's confirmation
Next gap: two loose ends on Sagepoint
Next gap: two loose ends on Sagepoint
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GAP SESSION · SARAH CHEN
Your account plan says the Northwind renewal is on track, but a Slack thread mentions an unresolved security review. Which is right?
The review is real. It slips unless Priya signs off before August 10
Captured · Northwind renewal
Blocker: Priya's sign-off Deadline: August 10
Awaiting Sarah's confirmation
Next gap: two loose ends on Sagepoint
Next gap: two loose ends on Sagepoint
GAP SESSION · SARAH CHEN
Your account plan says the Northwind renewal is on track, but a Slack thread mentions an unresolved security review. Which is right?
The review is real. It slips unless Priya signs off before August 10
Captured · Northwind renewal
Blocker: Priya's sign-off Deadline: August 10
Awaiting Sarah's confirmation
Next gap: two loose ends on Sagepoint
Next gap: two loose ends on Sagepoint
Checked by the person who knows
Evoke asks the person handing over about only the gaps, not their whole job. Around 25 minutes, in their own time, by typing or voice. Nothing is saved until they have read it and confirmed it, and they can correct anything that is wrong.
They leave with a record of what they contributed. It is theirs to keep.
DANIEL'S HANDOFF · NORTHWIND
Aug 10
Renewal deadline
Priya
Needs to sign off
1
Conflict flagged
Answered from 3 sources
Sarah's session
Confirmed
Slack · #cs-team
2 threads
Google Drive · Account plans
1 document
DANIEL'S HANDOFF · NORTHWIND
Aug 10
Renewal deadline
Priya
Needs to sign off
1
Conflict flagged
Answered from 3 sources
Sarah's session
Confirmed
Slack · #cs-team
2 threads
Google Drive · Account plans
1 document
The next person can just ask
When the successor arrives, they do not get a folder to decode. They ask a question and get an answer with its source attached, drawn only from what was approved and what the person confirmed.
And if Evoke has been running all year rather than starting at the exit, it already holds years of that context, ready on their first day instead of their first quarter.
Evidence trail
12 months at current rate
Slack #northwind · Call 21 Jul
Confirmed by Sarah, 9 Sept
Approved sources
3 approved
3
Switched on
2
Excluded
What Evoke can read
Slack · #cs-team, #accounts
Google Drive · Account plans
HubSpot · Sarah's accounts
WHY IT WORKS
Answers you can actually rely on
Connects to your tools
Slack, Google Drive, HubSpot, Teams and more. Evoke reads only the sources you approve, so what it captures comes from where the work actually happened.
Every answer carries its evidence
Nothing the next person sees is a guess. Each answer shows the source it came from, and when two sources disagree, Evoke flags it rather than picking one.
Evoke sees only what you allow
You approve every channel and folder, and Evoke never asks for the permission that would let it read a direct message. Switch any source off whenever you want.
Evidence trail
12 months at current rate
Slack #northwind · Call 21 Jul
Confirmed by Sarah, 9 Sept
Approved sources
3 approved
3
Switched on
2
Excluded
What Evoke can read
Slack · #cs-team, #accounts
Google Drive · Account plans
HubSpot · Sarah's accounts
WHY IT WORKS
Answers you can actually rely on
Connects to your tools
Slack, Google Drive, HubSpot, Teams and more. Evoke reads only the sources you approve, so what it captures comes from where the work actually happened.
Every answer carries its evidence
Nothing the next person sees is a guess. Each answer shows the source it came from, and when two sources disagree, Evoke flags it rather than picking one.
Evoke sees only what you allow
You approve every channel and folder, and Evoke never asks for the permission that would let it read a direct message. Switch any source off whenever you want.
Evidence trail
12 months at current rate
Slack #northwind · Call 21 Jul
Confirmed by Sarah, 9 Sept
Approved sources
3 approved
3
Switched on
2
Excluded
What Evoke can read
Slack · #cs-team, #accounts
Google Drive · Account plans
HubSpot · Sarah's accounts
WHY IT WORKS
Answers you can actually rely on
Connects to your tools
Slack, Google Drive, HubSpot, Teams and more. Evoke reads only the sources you approve, so what it captures comes from where the work actually happened.
Every answer carries its evidence
Nothing the next person sees is a guess. Each answer shows the source it came from, and when two sources disagree, Evoke flags it rather than picking one.
Evoke sees only what you allow
You approve every channel and folder, and Evoke never asks for the permission that would let it read a direct message. Switch any source off whenever you want.
FAQ
Have questions? Find answers.
Still have questions?
Reach out to our friendly support team
What can Evoke actually see?
Only the channels, folders, and records you approve during setup. Nothing outside that list is reachable, and your team sees the same scope you do.
Does this only work when someone leaves the company?
No. It works the same way when someone moves to another team inside your company. Both are handovers, and internal moves are just as easy to get wrong.
Can it read direct messages?
No. Evoke never requests the permission that would allow it, so it cannot see them. It can send someone a message without being able to read theirs.
How much time does this take my team?
Setup is about twenty minutes, once. After that most people spend a few seconds confirming an entry when it comes up, plus one short session a quarter.
What if Evoke captures something wrong?
The person whose work it is corrects it, and it stops being treated as fact. Disputes stay visible, so nobody acts on something that has been challenged.
Does any of this feed into performance reviews?
No. Evoke records work and never rates workers. There are no scores, rankings, or productivity reports, and there never will be.
What if someone leaves without notice?
That is the case Evoke is built for. Because it works from the day someone joins, most of the handoff already exists before anyone hands in their notice.
What if the person handing over will not cooperate?
Most of what Evoke captures comes from your own approved sources, not from them, so you get the picture either way. The session only asks about the gaps nobody wrote down, takes around 25 minutes, and they keep a record of what they contributed. In practice people take part, because leaving things in good shape is how they want to be remembered.
What happens to our data if we cancel?
You can export everything at any time. On cancellation it is permanently deleted and you get a record confirming it.
FAQ
Have questions? Find answers.
Still have questions?
Reach out to our friendly support team
What can Evoke actually see?
Only the channels, folders, and records you approve during setup. Nothing outside that list is reachable, and your team sees the same scope you do.
Does this only work when someone leaves the company?
No. It works the same way when someone moves to another team inside your company. Both are handovers, and internal moves are just as easy to get wrong.
Can it read direct messages?
No. Evoke never requests the permission that would allow it, so it cannot see them. It can send someone a message without being able to read theirs.
How much time does this take my team?
Setup is about twenty minutes, once. After that most people spend a few seconds confirming an entry when it comes up, plus one short session a quarter.
What if Evoke captures something wrong?
The person whose work it is corrects it, and it stops being treated as fact. Disputes stay visible, so nobody acts on something that has been challenged.
Does any of this feed into performance reviews?
No. Evoke records work and never rates workers. There are no scores, rankings, or productivity reports, and there never will be.
What if someone leaves without notice?
That is the case Evoke is built for. Because it works from the day someone joins, most of the handoff already exists before anyone hands in their notice.
What if the person handing over will not cooperate?
Most of what Evoke captures comes from your own approved sources, not from them, so you get the picture either way. The session only asks about the gaps nobody wrote down, takes around 25 minutes, and they keep a record of what they contributed. In practice people take part, because leaving things in good shape is how they want to be remembered.
What happens to our data if we cancel?
You can export everything at any time. On cancellation it is permanently deleted and you get a record confirming it.
FAQ
Have questions? Find answers.
Still have questions?
Reach out to our friendly support team
What can Evoke actually see?
Only the channels, folders, and records you approve during setup. Nothing outside that list is reachable, and your team sees the same scope you do.
Does this only work when someone leaves the company?
No. It works the same way when someone moves to another team inside your company. Both are handovers, and internal moves are just as easy to get wrong.
Can it read direct messages?
No. Evoke never requests the permission that would allow it, so it cannot see them. It can send someone a message without being able to read theirs.
How much time does this take my team?
Setup is about twenty minutes, once. After that most people spend a few seconds confirming an entry when it comes up, plus one short session a quarter.
What if Evoke captures something wrong?
The person whose work it is corrects it, and it stops being treated as fact. Disputes stay visible, so nobody acts on something that has been challenged.
Does any of this feed into performance reviews?
No. Evoke records work and never rates workers. There are no scores, rankings, or productivity reports, and there never will be.
What if someone leaves without notice?
That is the case Evoke is built for. Because it works from the day someone joins, most of the handoff already exists before anyone hands in their notice.
What if the person handing over will not cooperate?
Most of what Evoke captures comes from your own approved sources, not from them, so you get the picture either way. The session only asks about the gaps nobody wrote down, takes around 25 minutes, and they keep a record of what they contributed. In practice people take part, because leaving things in good shape is how they want to be remembered.
What happens to our data if we cancel?
You can export everything at any time. On cancellation it is permanently deleted and you get a record confirming it.